The successful candidates receive a formal letter of congratulations. This will explain arrangements for the presentation of your award by Prince Michael at his Award Ceremony. The Award Luncheon Ceremony this year will take place on Tuesday December 11th. We normally have approximately twenty award winners attending the ceremony.
All press releases need to be sanctioned by us. They are normally issued at the same time as your award presentation, but can be timed to best suit the requirements of the recipient. Please send us your draft press release and, after checking it, we will add a quote, our notes to editors and then issue it using our network to coincide with your own publishing arrangements. An excellent example can be found here.
The trophies are plaques made from clear acrylic with the Prince Michael International Road Safety Award logo embedded within, measuring 150cmsx230cms. Yours will be engraved with the name of your scheme or your nomination, and the year. If you require replica plaques these can be purchased at a cost of £250 each plus VAT from email@example.com
Details of accepting the award
You will be asked to nominate two people to represent your organisation to receive your award and meet The Prince. Having spent a few minutes talking to him your photograph is taken by our photographer of you being presented with your award.
Our photographs are available on our website in downloadable pixel size from about 8pm the same day. If you wish to have your own photographer instead please let firstname.lastname@example.org know. You may take photographs on the day but please do not give your camera to someone else who is to be given an award - they may possibly not speak your language nor may they wish to do it.
You can only take photographs of people on your table during lunch. Please do not take photographs of Prince Michael during lunch.
You do not need to make a speech and will only need to go on stage should you be the Premier Award Winner.
Who is the Premier Award Winner
Each year His Royal Highness presents his Premier Award to the organisation which he considers has had the most impact on road safety during the year. The recipient does not know beforehand and it is therefore a surprise secret announced during coffee at the luncheon.
If anyone in your group or team who is coming to the Annual Awards Ceremony needs a VISA for entry to England please do remember to apply as soon as possible. We have had many instances of award winners being unable to be with us due to VISA's not arriving in time. The congratulatory letter should suffice as the invitation to attend the ceremony
How many people can attend?
We offer two and only two free places to each award winning team. Most teams make up a table of ten people, others make a group of 5 people and we seat them with another like-minded group. Rarely does an organisation send just two people. Some organisations wish to have more than one table. Please contact email@example.com for all seat enquiries.
Seats are £180 each plus VAT which includes drinks before hand, and during lunch, and a four course lunch and coffee in the Savoy Lancaster Ballroom. As soon as you know the number of extra seats you need please let us know who to send your invoice to. We do not accept credit or debit cards. The invoice needs to be paid before December 1st and when payment has been made, tickets are sent out. Tickets are sent by post or email and will have your names written on as this is a form of security. We are a very small charity and therefore need to ask for prepayment for the event. If this is exceptionally difficult for your organisation we have, in extreme circumstances, taken cash on the day. We will need your table names as soon as possible, any name changes or reimbursements can be made before December 1st. Tables are of 10 people and everyone has a designated seat with their place name on the table in front of your seat.
Will there be networking opportunities?
Some 300 people attend the ceremony, only some will be award winners. Official guests include the British Road Safety Minister and many leading road safety professionals from across the world. Most people find the event an extremely good opportunity to network and find out how road safety is being tackled worldwide. Our award winners are from a wide range of countries and we provide coffee after lunch for anyone wanting to have a quiet meeting or carry on chatting.
We ask the two people who are to be presented with your award to arrive no earlier than 10.30am for coffee. They will be met by one of our judges and rehearsed. If you arrive earlier we will ask you to come back until we are ready for you. There are various cafes around the area should you need. Others in your group are asked to arrive at 11.45am. The Award Luncheon Ceremony is over at 3pm and some people stay for extra coffee until 4pm.
The Savoy is one of London’s most prestigious hotels. We use the Lancaster Suite, at the River entrance of the hotel which holds our party of 300 people. We have our own designated cloakrooms where coats, cases and packages can be left. The only items allowed into the ballroom will be handbags measuring less than 30x30cms. Security is tight and tickets will need to be shown and passports sometimes required for identification purpose. The Lancaster Suite is a group of rooms where you will meet The Prince in the River Room overlooking the River Thames, then have lunch in the Ballroom and extra coffee afterwards is available in the Parlour room. Details of the Savoy can be found here.
Using our logo
As an award winner you are entitled to use our logo on items connected with your winning scheme such as literature or advertising. Please contact firstname.lastname@example.org and we will send you the logo.
You are also entitled to wear a small pin badge with our logo on. We distribute these when you receive your plaque. Please contact email@example.com